A code of conduct is a collection of rules and regulations that include what is and is not acceptable or expected behaviour. The purpose of a code of conduct is to develop and maintain a standard of conduct that is acceptable to the Institution, its staff, students, and other employees.
This Handbook indicates the standard procedures and practices of KVG Dental College & Hospital for all students enrolling with the institute for pursuing dental courses. All students must know that it is incumbent upon them to abide by this Code of Ethics and Conduct (hereinafter referred to as the ‘Code’) and the rights, responsibilities including the restrictions flowing from it.
That the Institute’s endeavour by means of enforcing this Code is to pioneer and administer a student discipline process that is egalitarian, conscientious, effectual and expeditious; and providing a system which promotes student growth through individual and collective responsibility.
All Students are requested to be well conversant with this Code, which can be also reviewed on the official website of the Institute.
2.1 The Institute shall have the jurisdiction over the conduct of the students associated /enrolled with the Institute and to take cognisance of all acts of misconduct including incidents of ragging or otherwise which are taking place on the campus or in connection with the Institute related activities and functions.
2.2 Institute may also exercise jurisdiction over conduct which occurs off-campus violating the ideal student conduct and discipline as laid down in this Policy and other regulations, as if the conduct has occurred on campus which shall include
a) Any violations of the Sexual Harassment Policy of the Institute against other students of the Institute.
b) Physical assault, threats of violence, or conduct that threatens the health or safety of any person including other students of the Institute;
c) Possession or use of weapons, explosives, or destructive devices off campus d) Manufacture, sale, or distribution of prohibited drugs, alcohol etc.
e) Conduct which has a negative impact or constitutes a nuisance to members of the surrounding off-campus community.
The Institute, while determining whether or not to exercise such off-campus jurisdiction in situations enumerated hereinabove, the Institute shall consider the seriousness of the alleged offense, the risk of harm involved, whether the victim(s) are members of the campus community and/or whether the off-campus conduct is part of a series of actions, which occurred both on, and off-campus.
3.1 This Code shall apply to all kinds of conduct of students that occurs on the Institute premises including in University sponsored activities, functions hosted by other recognized student organizations and any off-campus conduct that has or may have serious consequences or adverse impact on the Institute’s Interests or reputation.
3.2 At the time of admission, each student must sign a statement accepting this Code
3.3. Institute believes in promoting a safe and efficient climate by enforcing behavioural standards. All students must uphold academic integrity, respect all persons and their rights and property and safety of others; etc.
3.4 Students are expected to be neatly dressed in campus.
3.5. Habitual late coming, irregularity in attendance, discourtesy towards faculty and staff, neglect of work etc. are punishable offence
3.6 All students must deter from indulging in any and all forms of misconduct including partaking in any activity off-campus which can affect the Institute’s interests and reputation substantially. The various forms of misconduct include:
3.7 Any act of discrimination (physical or verbal conduct) based on an individual’s gender, caste, race, religion or religious beliefs, colour, region, language, disability, or sexual orientation, marital or family status, physical or mental disability, gender identity, etc
3.8 Intentionally damaging or destroying Institute property or property of other students and/or faculty members
3.9 Any disruptive activity in a class room or in an event sponsored by the Institute
3.10 Unable to produce the identity card, issued by the Institute, or refusing to produce it on demand by campus security guards
3.11 Participating in activities including:
3.11.1. Organizing meetings and processions without permission from the Institute
3.11.2. Unauthorized possession, carrying or use of any weapon, fireworks, contrary to law or policy
3.11 .3 Unauthorized possession or use of harmful chemicals and banned drugs
3.11.4 Smoking on the campus of the Institute
3.11.5 Possessing, Consuming, distributing, selling of alcohol in the Institute
3.11.6 Theft or unauthorized access to others resources
3.11.7 Misbehaviour during any activity of the Institute.
3.11.8 Engaging in disorderly, lewd, or indecent conduct, including, but not limited to, creating unreasonable noise; pushing and shoving; inciting or participating in a riot or group disruption at the Institute.
3.11.9 Engaging in disorderly, lewd, or indecent conduct, including, but not limited to, creating unreasonable noise; pushing and shoving; inciting or participating in a riot or group disruption at the Institute.
3.11.10 Students are not permitted to provide audio and video clippings of any activity on the campus to media without prior permission.
3.11.11 Students are expected to use the social media carefully and responsibly. They cannot post derogatory comments about other individuals from the Institute on the social media or indulging in any such related activities having grave ramifications on the reputation of the Institute
3.11.12 Theft or abuse of the Institute computers and other electronic resources such as computer and electronic communications facilities, systems, and services which includes unauthorized entry, use, tamper, etc. of Institute property or facilities, private residences of staff/professors etc. offices, classrooms, computers networks, and other restricted facilities and interference with the work of others is punishable.
3.11.13 Damage to, or destruction of, any property of the Institute, or any property of others on the Institute premises
3.11.14 Indulging in any form of Harassment which is defined as a conduct that is severe and objectively, a conduct that is motivated on the basis of a person’s race, colour, national or ethnic origin, citizenship, sex, religion, age, sexual orientation, gender, gender identity, marital status, ancestry, physical or mental disability, medical condition,
If there is a case against a student for a possible breach of code of conduct, then a committee will be formed to recommend a suitable disciplinary action who shall inquire into the alleged violation and accordingly suggest the action to be taken against the said student.
The committee may meet with the student to ascertain the misconduct and suggest one or more of the following disciplinary actions based on the nature of misconduct.
4.1 WARNING Indicating that the action of the said delinquent student was in violation of the Code and any further acts of misconduct shall result in severe disciplinary action.
4.2 RESTRICTIONS Reprimanding and Restricting access to various facilities on the campus for a specified period of time
4.3 SUSPENSION A student may be suspended for a specified period of time which will entail prohibition on participating in student related activities, classes, programs etc. Additionally, the student will be forbidden to use various Institute facilities unless permission is obtained from the Competent Authority. Suspension, may also follow by possible dismissal, along with the following additional penalties.
4.4 EXPULSION Expulsion of a student from the Institute permanently. Indicating prohibition from entering the Institute premises or participating in any student related activities or campus residences etc.
5.1 As per the DCI/University norms 75% attendance every year is mandatory for BDS students (theory as well as for practical/clinical classes) and 80% attendance is mandatory for MDS students to be eligible to appear in University Professional Examinations. Any student failing to confirm to this eligibility criterion will not be allowed to appear in the University Exam and parents will desist from pressing upon the college authorities to complete the attendance unlawfully
5.2 Leave for going home on working days should be forwarded through HOD to the Principal/Vice Principal only
5.3 Leave applications should be submitted to the concerned authorities at least three days in advance.
The Institute has a coherent and an effective anti-ragging policy in place which is based on the ‘UGC Regulation on Curbing the Menace of Ragging in Higher Educational Institutions, 2009 [hereinafter referred to as the ‘UGC Regulations’]’. The UGC Regulations have been framed in view of the directions issued by the Hon’ble Supreme Court of India to prevent and prohibit ragging in all Indian Educational Institutions and Colleges.
a. any conduct by any student or students whether by words spoken or written or by an act which has the effect of teasing, treating or handling with rudeness any student;
b. indulging in rowdy or undisciplined activities by any student or students which causes or is likely to cause annoyance, hardship, physical or psychological harm or to raise fear or apprehension thereof in any other student;
c. asking any student to do any act which such student will not in the ordinary course do and which has the effect of causing or generating a sense of shame, or torment or embarrassment so as to adversely affect the physique or psyche of such a student;
d. any act by a senior student that prevents, disrupts or disturbs the regular academic activity of any student
e. exploiting the services of a student for completing the academic tasks assigned to an individual or a group of students;
f. any act of financial extortion or forceful expenditure burden put on a student by other students;
g. any act of physical abuse including all variants of it: sexual abuse, stripping, forcing obscene and lewd acts, gestures, causing bodily harm or any other danger to health or person
h. any act or abuse by spoken words, emails, post, public insults which would also include deriving perverted pleasure, vicarious or sadistic thrill from actively or passively participating in the discomfiture to any other student;
i. any act that affects the mental health and self-confidence of any other student with or without an intent to derive a sadistic pleasure or showing off power, authority or superiority by a student over any other student
The Anti-Ragging Committee, as constituted by the Director and headed by student’s affairs advisors shall examine all complaints of anti-ragging and come out with recommendation based on the nature of the incident. The committee shall be headed by student’s affairs advisors, and can have as its members, the Deans, Student Counsellors, Faculty Advisors, Chairperson of the concerned Department.
To render assistance to students, an Anti-Ragging Squad, which is a smaller body, has also been constituted consisting of various members of the campus community. The said Squad shall keep a vigil on ragging incidents taking place in the community and undertake patrolling functions. Students may note that the squad is active and alert at all times and are empowered to inspect places of potential ragging, and also make surprise raids in hostels and other hotspots in the Institute. The Squad can also investigate incidents of ragging and make recommendations to the Anti-Ragging Committee and shall work under the guidance of the Anti-Ragging Committee
Any student of the Institute aggrieved by any acts of sexual harassment, misconduct or ragging as defined and summarised hereinabove can approach the Student Grievance Redressal cell at the Institute. Further, any student who is aware of any violations must report the same to the Cell. The Cell shall consist of members as appointed by the Director. Said grievance must be in writing and should be made within 60 days from the day of the alleged violation. The Cell shall take cognisance of the grievance and inform the Committee formed to enforce this Code or the Internal Complaints Committee, in cases of any sexual harassment complaints.
8.1 The Principal should oversee and monitor the administration of the academic programmes and general administration of the Institute to ensure efficiency and effectiveness in the overall administrative tasks and assignments
8.2 The Principal should plan the budgetary provisions and go through the financial audited statements of the Institute.
8.3 The Principal has authority to take all the necessary actions as and when required to maintain discipline in the Institute.
8.4 The Principal should form various college level committees which are necessary for the development of the Institute.
8.5 The Principal should encourage Faculty Members to update their knowledge by attending seminars/workshops/conference.
8.6 The Principal should encourage Faculty Members to author text books and publish research papers in reputed International / Indian Journals/Magazines and Periodicals.
8.7 The Principal should provide leadership, direction and co-ordination within the Institute.
8.8 The Principal should periodically review this Code of Conduct.
8.9 The Principal is responsible for the development of academic programmes of the Institute
8.10 The Principal should convene meetings of any of the authorities, bodies or committees, as and when required.
8.11 The Principal should ensure that directions issued by the management are strictly complied with or, as the case may be, implemented.
8.12 The Principal should ensure that quality in education and academic services is maintained for continuous improvement and turn the students into better individuals and responsible citizens of the country.
8.13 The Principal should ensure that the long-term and short-term development plans of the Institute in their academic programmes are duly processed and implemented through relevant authorities, bodies, committees and its members.
8.14 The Principal should forward confidential report of all staff members of the Institute and submit it to the Management
8.15 The Principal shall be responsible for submission of an annual report on the progress achieved in different developmental and collaborative programmes to the various committees and Management
9.1.1 The Faculty Member should report to the college at least 10 minutes before the commencement of college timing.
9.1.2 The work plan of teaching staff should ensure, in the most productive manner, with regard to the roles, jobs and targets assigned to them by the Department/ Institution.
9.2.1 Whenever a Faculty Member intends to take leave, the faculty member should get the leave sanctioned in advance and with proper alternate arrangements made for class / lab / invigilation. In case of emergency, the HOD or the next senior faculty must be informed with appropriate alternate arrangements suggested
9.3.1 Once the subject is allotted the staff should prepare lecture wise lesson plan.
9.3.2 The Staff should get the lesson plan and course file - approved by HOD and Principal. The course file should be maintained as per the prescribed format
9.3.3 The Staff should not involve himself/herself in any unethical practice while doing continuous assessment.
9.3.4 The Faculty Member must strive to prepare himself/ herself academically to meet all the challenges and requirements in the methodology of teaching so that the input may be useful for the student community at large.
9.3.5 The staff should get the feedback from students and act / adjust the teaching appropriately.
9.3.6 The staff should interact with the coordinators and Head of the departments or student counselor and inform him / her about the habitual absentees, slow learner student, objectionable behavior etc.
9.3.7 Every Faculty Member should maintain academic record book.
10.1.1 Confidential report of the department should be part of personal file of that employee and should be kept confidential by staff members working with this Department.
10.1.2 Staff should take additional responsibilities if required as assigned by Principal
10.2.1 Accountant should prepare, examine, and analyse accounting records, financial statements, and other financial reports.
10.2.2 Accountant should prepare accounts, taxes and tax returns, ensuring compliance with payment, reporting and other tax requirements
10.2.3 Accountant should establish tables of accounts, and assign entries to proper accounts.
10.2.4 Accountant should report to the Principal regarding the financial status of the college at regular intervals.
10.2.5 Accountant should assess accuracy, completeness, and conformance to reporting and procedural standards.
10.2.6 Accountant should provide all the necessary account statements and documents for various committees of the institute.
10.2.7 Accountant should provide all necessary accounting documents and financial statements for yearly account audits